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Community Schemes
SECTIONAL MANAGEMENT SERVICES AND FEES
LEVY ADMINISTRATION
Uploading of new owners onto the system
Suspension of previous owners from the system
Billing monthly levy amounts due
Disbursement of monthly levy statements
Owners can retrieve levy statements via an online portal
There will be a 12 month history of statements available, they can be viewed, emailed or printed
Vigorous collection of unpaid levies
SMS, arrears letters and telephonic follow ups of arrears levies up to 90days
Arrears list provided to the body corporate on 7th, 14th and 21st of each month
Track and manage levy arrears, charge interest on overdue accounts
Providing levy clearance figures
Accurate record keeping
BUILDING MANAGEMENT
Monthly inspections and reporting of common areas
Assisting with the maintenance of the common property
Assisting with the enforcement of conduct rules
Overseeing body corporate staff (building managers; security etc)
Assisting with insurance cover and claims
Annual Fire Compliance
Monitoring and proposals of improving complex access control and security
FINANCIAL ADMINISTRATION
Annual budget preparation
Tracking and monitoring of actual expense vs budgeted expenses
Monitoring Insurance replacement values
Processing of Insurance Claims
Monthly Payroll of body corporate staff (payslips and payments to staff)
Payments of PAYE, SDL & UIF
Supplier and 3rd party payments as instructed by Trustees
Utilities management and recoveries from prepaid meter services
Payment of CSOS Levies
Recording and up keeping body corporate books up to trial balance
Preparing books for audit
Monitoring the audit process and supporting the auditors
MONTHLY REPORTING
Levy Roll
Customer Age Analysis
Debt Collection Percentage Analysis
Income & Expenditure Statement
Supplier payment list
Copy of Bank Account Statements
MEETINGS
Setting up of meetings
Disbursement of meeting notifications, agendas and applicable documentation
Attendance of Trustee meetings, AGMS and other special meetings where required
Compiling and completing of attendance register
Collating and tracking of nominations and proxies
Minute taking and distribution
ADDITIONAL COSTS TO THE BODY CORPORATE
Audit Fees
Tax returns and associated fees
Meter readings (if required)
Any additional meetings will be charged at an hourly rate of R500 p/h