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Services Breakdown for professional landlords and residential funds
TENANT PLACEMENT
Rental Estimate and determination
Advertising and marketing of properties on online property portals and social media
www.chorusletting.co.za
www.property24.com
www.privateproperty.co.za
www.gumtree.co.za
www.olx.co.za
www.facebook.com
Arranging and hosting tenant viewings
Regular marketing updates to the Landlord
Performing stringent tenant vetting of tenants applying to rent the premises
Negotiating subsequent lease agreement with approved applicants
Ensuring that lease is understood and signed by approved applicants
Collection of first month’s rent and deposit
Attending to incoming inspection and handover of keys
RENTAL MANAGEMENT
Collection of monthly rental and other charges
Utilities billed and recovered by tenants
Vigorous debt collection of unpaid or late rentals
Payment to municipality and other 3rd parties on behalf of Landlord
Attending to tenant queries and complaints
Attending to ongoing maintenance queries
Attending to interim inspections 6 months into the lease
Lease renewal negotiation 2 months prior to expiry
Attending to Rental Housing Tribunal mediations on behalf of Landlord
Instructing and supporting attorneys with the eviction process where applicable
BUILDING MANAGEMENT
Monthly inspections and reporting of common areas
Assisting with maintenance of the common property
Assisting with the enforcement of conduct rules
Assisting with the payroll for any staff (building managers etc)
Assisting with insurance cover and claims
Monitoring of complex access control and security
Working closely with the building manager
Annual Fire Compliance
FINANCIAL MANAGEMENT
Annual budget preparation
Managing and transacting the trust (bank) account
Tracking and monitoring of actual expense vs budgeted expenses
Tracking and monitoring utilities recoveries from prepaid meter services
MONTHLY MEETINGS & REPORTING
Monthly meetings with owners / applicable representative
Meeting Agendas
Meeting minutes recorded and distributed
Pay-out Summary
Rent Schedules
Lease Expiry Schedules
Maintenance Schedules
Portfolio Analysis (vacancy and debt collection analysis)